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Papierfabrik Scheufelen

Optimisation of HR Reporting with implementing SAP® Business Warehouse
Company
Scheufelen is based in the Lenningen Valley near Stuttgart in southern Germany and produces paper, especially premium coated paper and real art paper (e.g. for automotive industry). Scheufelen has about 800 employees and uses SAP® HR since 2001.
 
Currently SAP® HR supports Scheufelen in the processes of organisational management, personnel administration, time management and payroll. In HR reporting Scheufelen uses the Managers Desktop. This tool provides managers with online reports (until now only reports within R/3®) about the own org unit. In 2005, Scheufelen implemented SAP Business Warehouse for the finance and controlling department. In 2006, they implemented it for the HR department, too. In summer 2006, the system was going to be upgraded from 4.7 Extension Set 1.0 to ERP 2005.
 
Motivation
Before the implementation of the Business Warehouse they circumstantially created their HR reports with SAP® HR and MS Excel. They downloaded the raw data out of SAP® HR, edited, and formatted them in MS Excel and sent the report via e-mail to the managers and other addressees.
 
Implementation
Consultants of the iProCon GmbH with assistance from the PIKON Deutschland AG carried out the implementation project. As a first step, different teams of consultants and project members of Scheufelen collected all requirements to the new HR reporting using the SAP Business Warehouse. The outcome was a reporting concept which was the basis of the implementation. The concept contained information about
  • the data that is already provided by the SAP® standard,
  • the data that has to be obtained out of the R/3® or other sources and
  • if and how the collected data have to be processed and extended later on.
During the concept-phase we identified weak points in the area of reporting payroll results and personnel cost planning data. The results could only be reported on the level of wage types but there is no information at all on the level of G/L accounts. Data are available simply on the level of symbolic accounts that are known in the payroll.
 
This requirement had to be put into effect in order to compare planning results of personnel cost planning with actual payroll results.
 
Consultants from iProCon and PIKON presented a high-performance and sustainable solution as follows:
  • The payroll extractor had to be processed.
  • The extractor for the personnel cost planning could not be processed.
  • We identified a possibility to transfer the posting to accounting customizing of HR module to BW.
Now in the Business Warehouse the G/L account as a feature for reporting is available there, too.
 
Profit
After implementing the Business Warehouse all reports are available directly and without media disruption now. No report processing is necessary to get the required cost center or organisation hierarchies.
 
Next Steps
The next step is to integrate the BW-reports into the Managers Desktop whereby the sending of the BW-reports is obsolete and the managers can retrieve the reports when it is necessary. In the middle-term Scheufelen is contemplating about retrieval of the BW-reports via Web-Reporting.
 
Quote from Elke Mayerle, Manager of Payroll and HR-IT-Systems
"The results prove that we made the right choices with implementing SAP® Business Warehouse in HR and with using iProCon consultants to help us doing so. The immediate availability of reports in MS Excel and their layout are really compelling."

The author:
iProCon is a consulting company with core services in personnel processes and personnel systems. iProCon supports companies of different lines of business in management of personnel processes and the implementation and optimisation of HR systems, especially mySAP® HR.
Jörg Edinger has been working at iProCon as a Senior Consultant since 2002. He supports different clients in SAP® HR especially in payroll, company pension scheme, personnel cost planning and personnel controlling. Before that, he worked as a controller at a German health fund. He has many years of practical experience in payroll, planning and controlling and company pension scheme.
 
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